Privacy Policy
Last updated: January 1, 2025
Executive Summary
What is the Engaged Headhunters Privacy Policy? This document outlines how Engaged Headhunters collects, processes, and safeguards the personal and professional data of our clients and executive candidates during the recruitment process.
Key Takeaways (TL;DR)
- We collect necessary professional data strictly to facilitate executive placements and recruitment services.
- Your data is never sold to third parties and is protected using industry-standard security measures.
- We maintain strict confidentiality protocols to protect the identities of both candidates and employers.
1. Introduction
Engaged Headhunters ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our executive search and recruiting services.
2. Information We Collect
Personal Information
We may collect personal information that you provide directly to us, including:
- Name, email address, and phone number
- Professional background and employment history
- Resume and portfolio materials
- References and recommendations
- Salary expectations and compensation information
Company Information
For our corporate clients, we may collect:
- Company name and industry information
- Job descriptions and requirements
- Organizational structure and culture details
- Budget and timeline information
3. How We Use Your Information
We use the information we collect for various purposes, including:
- Providing executive search and recruiting services
- Matching candidates with appropriate opportunities
- Communicating with clients and candidates
- Conducting background checks and reference verification
- Improving our services and developing new offerings
- Complying with legal obligations
4. Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this Privacy Policy:
With Clients
We share candidate information with potential employers only with explicit consent and after determining mutual interest.
Service Providers
We may engage trusted third-party service providers to assist with background checks, reference verification, and other recruiting-related services.
Legal Requirements
We may disclose information when required by law or to protect our rights and safety.
5. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure servers, and access controls.
6. Data Retention
We retain personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Candidate information may be retained for future opportunities unless you request removal.
7. Your Rights
You have certain rights regarding your personal information:
- Access to your personal information
- Correction of inaccurate information
- Deletion of your information (subject to legal obligations)
- Restriction of processing
- Data portability
- Withdrawal of consent
8. Data Storage and Processing
Your information is stored and processed in the United States. We implement appropriate safeguards to protect your data in compliance with applicable federal and Virginia state data protection laws.
9. Contact Information
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Engaged Headhunters
249 Central Park Ave Suite 300-90
Virginia Beach, VA 23462
Phone: (757) 720-7173
11. SMS Communication
If you opt-in to receive SMS messages from us, we will use your phone number to provide updates regarding your inquiry, application status, or career opportunities.
- Opt-in: You must explicitly consent to receive SMS messages by checking the appropriate box on our contact forms.
- Frequency: Message frequency varies based on your interaction with our services.
- Opt-out: You can cancel the SMS service at any time. Just text "STOP" to the short code or phone number from which you received the message. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us.
- Help: If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at Ops@EngagedHeadhunters.com.
- Rates: Carriers are not liable for delayed or undelivered messages. As always, message and data rates may apply for any messages sent to you from us and to us from you.
- Privacy: Your phone number and SMS consent will not be shared with third parties for marketing purposes.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last updated" date.